Tipi Weddings

30 Guest Wedding – How to pull it off

That certainly wasn’t the wedding season everyone was expecting. However, we got the chance to work with couples taking the brave and courageous step to have a 30 guest wedding in 2020. 

All our wonderful couples had an amazing time and many even said that 30 guest wedding could be the way forward. After all, do second cousins you haven’t seen since you were 2 old really need to be there?

Here are our top tips for pulling off an incredible 30 person wedding in 2021

Support local

Use regional event companies & keep food and drinks suppliers local where possible. Bonus: buying local helps with the feel good vibes too

Embrace the outdoors

Going outdoors into marquees, tipis and stretch tents is a great way to reduce venue costs. Fewer guests also means you can typically reduce the size of your temporary structure too. Consider using a friend’s garden or farm land to keep rental costs down.

Don’t let the cold put you off a winter wedding

Despite many myths, marquees can be cosy in the winter with rugs, fires and discrete heating solutions. Enquire with us for your marquee heating!

Leverage Sale and Return

Several drinks suppliers allow ‘sale and return’ options on unopened cases of wine. By using a chiller trailer boxes and labels remain un-damaged, giving you the opportunity to obtain a refund on undrunk wines and bubbly.

Consider on the day management

Reducing your guest numbers doesn’t make you a superhero. Don’t underestimate how much time it takes to manage suppliers or take care of odd jobs. Calling guests through for the breakfast, keeping speeches on time or checking how much alcohol you have left takes up more time than expected. Hiring on the day support takes the pressure off loved ones so they can enjoy the whole day too.

Keep it close and personal

Keep everyone within 20 meters of the marquee, when people spread out it’ll really show that you have less guests.

Controversial: Zoom your heart out

Consider adding a live link or video option to your ceremony, so those who sadly can’t attend are able to share in your celebration.

Step away from the ordinary round tables

With 30 guests you’ll likely be able to spread out a little more. Use it to your advantage and consider one long table so everyone can talk to each other. 

Highlight the intimacy

Thirty guests will make the whole event feel really personal, those special family members and friends are there with you. Consider writing a personal message on the back of their place name. That way they know they’re truly a very important person in your life!

Pay it forward

Take some time to review and pass on the recommendation to others about your suppliers. Reviews really do make a difference – think back to when you were booking, how much would a positive review sway your decision on who to book?

One final thought for everyone booking for events. We know it is undeniably difficult cutting guest lists and trying to save money, but your suppliers have had a tough year too. Please be kind.

Keep an eye out for a post about the real weddings that took place during COVID-19.

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Our range of equipment for hire:

Grizzly Bear Events Generator hire

Generators

Generators are essential to keep the power running to your outdoor party. All of our generators are ultra-silent so you won't hear that buzz

Grizzly Bear events chillers for hire

Chillers

Have the space to keep everything cold on site. We have refrigerated trailers that we deliver and install for you at your location.

Heaters

Keep your guests warm through the night (or day) with our heaters. Alternatively, keep everyone cool by using them as fans

Grizzly Bear Events Lighting for hire

Lighting

Light up the dark! Nothing says a party quite like twinkly lights, we rent out festoon lighting to make your party a festival